PJI, Inc. v. State, 74 N.Y.2d 506 (1989)
When determining whether the State is liable for the negligence of a County Clerk, the key question is whether the Clerk was acting as a State officer (performing acts that are part of the judicial system) or a local officer when the negligent act occurred.
Summary
PJI, Inc. obtained a judgment in Nassau County and filed it in Bronx County, where the debtor owned property. Due to the County Clerk’s negligence, the judgment wasn’t recorded, and the property was sold free of the judgment. PJI sued the State, arguing the Clerk’s negligence caused their loss. The Court of Appeals affirmed the lower courts’ rulings in favor of PJI, holding that filing a judgment is part of the judicial process, making the Clerk a State officer for whose negligence the State is liable. The court rejected the State’s argument that the Clerk was performing a general duty and not acting as part of the judicial system.
Facts
PJI, Inc. secured a judgment in Nassau County against a debtor.
The debtor owned real property in Bronx County.
PJI, Inc. filed a copy of the Nassau County judgment with the Bronx County Clerk.
The Bronx County Clerk negligently failed to record the judgment.
The debtor’s Bronx County property was subsequently sold free of PJI, Inc.’s judgment.
PJI, Inc. discovered the Clerk’s negligence and filed a late notice of claim against the State.
Procedural History
PJI, Inc. applied to the Court of Claims for permission to file a late notice of claim; the motion was granted.
The Court of Claims granted PJI, Inc.’s motion for summary judgment.
The Appellate Division affirmed the Court of Claims’ rulings.
The New York Court of Appeals granted the State’s motion for leave to appeal.
Issue(s)
Whether the State should be held liable for the negligence of the County Clerk in failing to properly record a judgment, based on the Clerk’s role as a State officer versus a local officer when accepting the judgment for filing.
Holding
Yes, because the filing of a judgment is part of the continuing judicial process, making the Clerk a State officer for whose negligence the State is liable.
Court’s Reasoning
The Court of Appeals reasoned that a County Clerk serves both the State and local governments. The crucial question is whether the Clerk was acting as a State officer or a local officer when the negligent act occurred. Referencing Olmsted v. Meahl, 219 NY 270, the court stated: “The county clerk should not, therefore, be considered as acting in his capacity as a state officer except as he performs acts that are in themselves a part of the judicial system.” The court distinguished the filing of a judgment from purely general duties, such as filing a lien or mortgage. The court highlighted that the filing of a notice of pendency, even before a suit commences, is part of the judicial process, and the Clerk acts as a State officer. Similarly, expunging a judgment is considered an act of the court. The Court emphasized that filing a judgment is “the very culmination of the law suit and the mechanism through which recovery of the judgment may be obtained.” The court dismissed the State’s argument that the Clerk’s status should depend on the fees outlined in CPLR 8020 and 8021, stating that these fee schedules were not designed to conclusively determine the State or local government’s liability. This functional approach focuses on the nature of the act itself, rather than arbitrary fee classifications. The Court also noted that the judgment was filed in a different county (Bronx) than where it was obtained (Nassau) is insignificant because under the Unified Court System, both are parts of a single statewide Supreme Court. Therefore, the State is responsible for the Clerk’s negligence in this case.