People v. Kennedy, 68 N.Y.2d 569 (1986)
To admit records under the business records exception to the hearsay rule, a party must establish that the record was made in the regular course of business, it was the regular course of business to make such records, and the record was made at or near the time of the event being recorded.
Summary
Kennedy, a police officer, was convicted of conspiracy and criminal usury based on evidence suggesting he was a silent partner in a loansharking operation. The prosecution introduced pocket diaries as business records of the usurer, supported by expert testimony interpreting the entries. The New York Court of Appeals reversed the conviction, holding that the prosecution failed to establish a proper foundation for admitting the diaries under the business records exception to the hearsay rule because there was insufficient evidence that the records were systematically maintained or created as part of a regular business practice. The court emphasized that the statute requires proof of a routine, habitual, and systematic record-making process to ensure trustworthiness.
Facts
Frank DiMare borrowed money from Thomas Manuli, also a police officer, at usurious interest rates. The People alleged that Kennedy, another police officer, was Manuli’s silent partner, providing the cash for the loans and receiving a percentage of the usurious payments. The prosecution’s evidence included DiMare’s testimony, admissions from Kennedy, bank records, recorded conversations, and two pocket diaries seized from Manuli’s apartment. These diaries contained cryptic entries of names, initials, and numbers. The People’s expert witness interpreted the entries as records of loans, payments, and expenses related to the usurious lending operation, linking Kennedy to the transactions.
Procedural History
Kennedy was convicted of conspiracy in the fourth degree and criminal usury in the second degree. The Appellate Division reversed the conviction and ordered a new trial, finding that the People failed to lay a sufficient foundation for the admission of the diaries. The People appealed to the New York Court of Appeals.
Issue(s)
Whether the prosecution established a sufficient foundation to admit the pocket diaries as business records under CPLR 4518(a), thereby satisfying an exception to the hearsay rule.
Holding
No, because the prosecution failed to demonstrate that the diaries were made in the regular course of business, that it was the regular course of business to make such records, and that the records were made at or near the time of the event being recorded.
Court’s Reasoning
The Court of Appeals acknowledged that the business records exception, codified in CPLR 4518(a), could theoretically apply to records of a criminal enterprise if proper foundation is established. The court emphasized that the statute requires proof that the record was made in the regular course of business, that it was the regular course of such business to make the record, and that the record was made at or about the time of the event. The Court found that the expert testimony, while opining that the diaries were the type of records kept in a usury business, failed to establish the regularity and systematic nature of the record-keeping. Specifically, the expert’s cross-examination revealed that each usurer maintains records in their own style, and the entries were sometimes predated, undermining the reliability and trustworthiness required for the business records exception. The Court stated, “More, however, is required by way of foundation than an expert’s view that, because usurers personally and cryptically maintain records of what is collected, paid and owed, two pocket diaries identified as a usurer’s record are ‘business records’ admissible in evidence against a third person for the truth of their contents.” The court underscored the importance of ensuring fairness to the accused, particularly in criminal cases, where the right to confrontation is constitutionally protected. Absent proof of systematic record-keeping, the diaries were inadmissible hearsay.